October 16, 2020

Tips to Politely Decline a Job Offer via Email

It is rarely straightforward, but sometimes declining a job offer is essential. So how to politely decline a job offer via email? 

Sometimes a job offer does not fit, although you applied for the job trusting it would. Or then again, maybe, you are in the situation of being offered two chances at the same time. It is rarely simple, but sometimes declining a job offer is essential. So how to politely decline a job offer via email? 

Below, you will discover rules on how to politely decline a job offer via email that you can alter depending on your circumstance. 

Here are guidelines on how to politely decline a job offer via email 

Start by being direct and honest in your message. Thank the hiring director for their time and give your reason to declining without being excessively explicit. Be brief and straightforward in your response and, if fitting, offer to keep in contact. 

Follow these steps when declining a job offer:  

1. Don’t procrastinate 

When you have chosen to decay the offer, don’t postpone writing to the employer. Telling the organization in a timely manner will enable them to push ahead more rapidly in their own procedures. 

2. Keep it straightforward and to the point 

Don’t go over the edge with extreme compliments about the organization or the individuals you have interacted with. It is a rejection letter all things considered. Say what should be said as differentially as you can and abstain from being excessively emotional. 

3. Say “thank you” 

Most importantly, keep up a tone of appreciation as you write the letter, letting the recruiter and employing director realize that you value their time and exertion. 

4. Provide a reason but don’t get explicit 

Your reasons behind not tolerating the offer could be as straightforward as the organization did not offer you the pay you were looking for. Maybe you did not know you would work well with the enlisting director. Or then again, perhaps you were not amped up for the organization. These are on the whole legitimate motivations to decrease a job offer. However, you should exclude them in your rejection letter. It is adequate to say that you have accepted a job offer somewhere else or just that this employment opportunity is not the correct fit. 

5. Consider offering to stay in touch 

If you felt a warm connection with the employing chief, but the job was definitely not a solid match for different reasons, think about offering to keep in contact and give extra contact information. Don’t be obligated to provide this information. But a few people may consider this to be an approach to build their professional network. 

Examples on how to politely decline a job offer via email 

The following are two sample email templates to browse. One if you have acknowledged another position. And the other will tell you how to politely decline a job offer that is not the correct fit. 

Example 1 

Title: Job offer – [Your name]  

Dear Mr./Ms. [insert the last name of employing manager],  

Thank you very much for offering me the job of [insert name of position] with [insert organization name]. Although it was a difficult decision, I have accepted a position with another organization. 

I sincerely making the most of our discussions and particularly value your taking time to interview me through the span of the previous couple of weeks. 

Once more, thank you for your time and consideration; all the best in your proceeded with success, and I trust our ways cross again later on. 

Sincerely, 

Example 2 

Although it is ordinarily a good idea to give a reason, you may not generally have one, or one you want to give. Here’s a second template that will enable you to reject the employment offer affably without explicit subtleties: 

Title: Job offer – [Your name]  

Dear Mr./Ms. [insert the last name of contracting manager],  

Thank you very much for offering me the job of [insert name of position]. In any case, I have chosen this is not an ideal choice for my vocation objectives as of now. 

I sincerely making the most of our dialog just as talks with your group. And I particularly value your taking time to share information about the job and vision of [insert organization name]. 

Once more, thank you for your time and consideration; all the best in your proceeded with success. 

Sincerely, 

Note 

This is not an ideal opportunity to try to negotiate a greater deal. When you have declined the job, there is near zero possibility you will be offered the position once more. Be certain you are settling on a well-thought choice. 

At last, do not be hesitant to dismiss the job offer if it just is not the correct fit. Turning down a job offer can be both a troublesome and sensitive task. However, when done well, it will empower you to proceed onward to the correct job and keep your professional network unblemished.

Thank you for reading till the end of the article “How to Politely Decline a Job Offer via Email.”

Related article: Things to Consider before Taking a New Job

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